Enrollment Policy

Replacing Version 03/18/13

Foxborough Regional Charter School Enrollment Policy

General Policy

Foxborough Regional Charter School, hereafter also referred to as “FRCS,” is a K-12 public school in the Commonwealth of Massachusetts. FRCS enrolls a new kindergarten class annually and backfills positions in each grade level as openings become available. The school maintains and implements a student recruitment and retention plan as outlined in M.G.L. Chapter 71, Section 89(f); CMR 603 1.05(f).

In cases where there are fewer spaces than eligible applicants, students shall be accepted for admission by a lottery process. 603 CMR 1.05(6)(a) and (c )

All applicants will be notified in writing that the school provides accommodations and support services for diverse learners, including students who may have disabilities, require special education, or are English Language learners as outlined in CMR 6031.05(4). This information is presented on the School website, in outreach materials, the school handbook and is provided to families on the application receipt.

The total number of students attending Foxborough Regional Charter School in a given school year cannot exceed the total number of students in the school’s pre-enrollment report submitted to the Department in the previous spring in accordance with 603 CMR 1.08(5).

FRCS does not use financial incentives to recruit students (603 CMR 1.05(3)(a) or discriminate on the basis of race, color, national origin, creed, sex, gender identity, ethnicity, sexual orientation, mental or physical disability, age, ancestry, athletic performance, special need, proficiency in English language or a foreign language, or prior academic achievement when recruiting or admitting students.

Eligibility Criteria

Eligible students must be a resident of Massachusetts at the time of application, at the time of offer of admission, and to attend a Massachusetts charter school. Eligible applicants are divided into three categories by grade: siblings; in-district; and out-of-district; as further described in the Application and Lottery Process section within this policy. Proof of residency is required, except in the case of homeless students.  Proof of residency includes the following: (1) a parent or guardian’s valid MA driver’s license, (2) a voter registration card; or (3) a current utility bill (or rent receipt).

The school does not require potential students or their families to attend interviews or informational meetings as a condition of enrollment but families are strongly advised to attend an open house, take a tour, or meet with FRCS staff before submitting an application.

FRCS does not administer entrance examinations, or predicate enrollment on results from any test of ability or achievement, however students are assessed after enrollment to determine specific learning gaps. Results of assessments are used for course and/or grade placements.

Eligibility for kindergarten enrollment requires a child be five years old by August 31st preceding the school year for which s/he is applying; Grade one through twelve eligibility requires a student to have successfully completed the grade preceding the one in which a position is offered. In the event that a position is offered, proof of current academic standing is required for placement.

Application and Lottery Process

Applications are available and accepted throughout the year. Deadlines for submission of applications for the lottery are publicized no later than one month before they occur. Applications received following the deadline are included in the next scheduled enrollment lottery. Any information requested in the application, such as language spoken at home or race/ethnicity will not be used to discriminate.

An application does not require dual parent/guardian signatures or the submission of the student’s social security number.

FRCS conducts one principal application deadline and enrollment lottery each year after January 1 and before March 15, for the upcoming school year, publicizing the date, time, and location with reasonable notice at least one week before the lottery date. (603 CMR 1.05(3)(c )The lottery is conducted at the school, 131 Central Street, Foxborough, Massachusetts and is open to the public with a neutral party assisting in the random processing of unique ID numbers.. (Each student who completes an application  for a lottery receives a unique ID number upon submission of the application). If the principal enrollment process fails to produce an adequate number of enrolled students, the lottery process may be repeated. if the required lottery process is strictly followed, including public notification and deadlines. FRCS  reserves the right to conduct additional lotteries as deemed necessary. Upon the time when the lottery is conducted electronically, a neutral party shall certify that the process is fair and that selection is random.

Annually, the school will determine the number of spaces available each year, by grade level.

Siblings of students who already attend FRCS in the year of application have preference for admission over non-sibling applicants. As per 603 CMR 1.00, the word “sibling” refers to persons who have a common parent, either biologically or legally through adoption. Enrollment priority is given to residents of the twenty (20) cities and towns in the FRCS region, hereafter also referred to as “in-district”: Attleboro, Avon, Brockton, Canton, Easton, Foxborough, Mansfield, Medfield, Medway, Millis, Norfolk, North Attleboro, Norton, Norwood, Plainville, Sharon, Stoughton, Walpole, West Bridgewater, and Wrentham.

Eligible applicants are divided into three categories by grade: siblings; in-district; and out-of-district. Each application is assigned a number within the appropriate category and grade. Numbers are processed by grade and category and recorded in order. All applicants not selected for a position in an enrollment lottery are placed on a waiting list in the order the numbers were selected The school keeps accurate records of waitlist information containing, the first, last and middle names, date of birth, home addresses, telephone numbers, and grade levels of students who entered the lottery but did not gain admission. As positions become available at each grade level, offers are made in the order of priority preference.

If a space is available and enrolling the student would cause his or her sending district to exceed the “net school spending cap,” FRCS would extend the offer to the next student on the waitlist. The bypassed student retains their current waitlist standing. If the applicant is a sibling of a student currently enrolled at FRCS, the school may enroll the applicant and the Commonwealth of Massachusetts will pay the tuition to FRCS, subject to state appropriations.

Offer and Waitlist Process

In conformance with G.L.c. 71 89, Foxborough Regional Charter School extends offers via mail, email and phone alerts, and fills vacant seats through February 15th of each year. In order to accept a position, a family must complete the registration packet in full and return it to the school in person (as defined in the offer letter) within the seven (7) business day deadline or the offer will be considered declined and an offer for that position will be extended to the next student on the waitlist in that grade level. Reasonable proof of residency or sibling status is required at the time of offer of admission. (603 CMR 1.05(10)(a)

When a position becomes available, the next available student on the waitlist for that grade will be offered admission until the vacant seat is filled or until there are no more students on the waitlist. No student may be admitted ahead of other eligible students who were previously placed on a waitlist during a prior enrollment process, except in cases where enrollment preferences change or as described in 603 CMR 1.05(10)(b) / 603 CMR 1.05(8).

Students who have been offered and who have declined an offer of admission must reapply to a  subsequent lottery in order to be considered for enrollment in the future. Failure to complete the necessary registration forms within the seven (7) day deadline will be deemed a declination.

A vacancy not filled after February 15 moves into the subsequent grade, to be filled the following September if such grade is not in the last half of the grades offered, or grades 10, 11 or 12. Students processed through a lottery before April 2014, will remain on a waitlist and advanced each year, until the grade level waitlist is exhausted. Students processed through a lottery after April 2014 will be placed on an annual waitlist for the upcoming school year. Positions will be offered to students as openings become available. Students processed through a lottery after April 2014 and placed on a waitlist must reapply each year through the annual lottery for consideration of enrollment.

Waitlist status can change if (1) a sibling of a child on the waitlist enrolls in the school; or (2) a family on the waitlist has a change of in district or out of district status.

Disclosure of Student Records

Except for the provisions of 603 CMR 23.07(4)(a) through 23.07(4)(h), no third party shall have access to information in or from a student record without the specific, informed written consent of the eligible student or the parent.  When granting consent, the eligible student or parent shall have the right to designate which parts of the student record shall be released to the third party. A copy of such consent shall be retained by the eligible student or parent and a duplicate placed in the temporary record. A form is available for students and parents to consent or deny disclosure of student information to a third party. However, upon request, the school must provide the names and addresses of enrolled students to a third party mail house for mailings unless the parent requests that the school withhold their child’s information.

Withdrawals

Students may withdraw from FRCS at any time. A student is considered withdrawn from FRCS, and a vacancy may be declared for a position, if (1) a student transfers to another school; (2) FRCS receives written notification from a parent/guardian of intent to remove a student or (3) FRCS receives a written request for records from another school.

To regain entry into FRCS, a student who withdraws, as described above, must reapply and participate in the enrollment lottery process.

 

November 10, 2014 – First Reading

December 9, 2014 – Second Reading

March 10, 2015 – Final Reading

You may download and print our Enrollment Policy here.

 

Enrollment  /  Withdrawal Decision Appeal Process 

Students may withdraw from FRCS at any time. A student is considered withdrawn from FRCS, and a vacancy may be declared for a position, if (1) a student transfers to another school; (2) FRCS receives written notification from a parent/guardian of intent to remove a student or (3) FRCS receives a written request for records from another school.  To regain entry into FRCS, a student who withdraws, as described above, must reapply and participate in the enrollment lottery process.

To Appeal an Enrollment Decision please download the Appeal form HERE, complete and submit per the instructions.

 

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