Enrollment Policy

Effective 03/18/2013

Replacing Version 07/01/10

Foxborough Regional Charter School Enrollment Policy 

General Policy

Foxborough Regional Charter School, hereafter also referred to as “FRCS,” is a K-12 public school in the Commonwealth of Massachusetts.  FRCS enrolls a new kindergarten class annually and new students in each grade level as openings are available. The school maintains and implements a student recruitment and retention plan as outlined in M.G.L. Chapter 71, Section 89(f); CMR 603 1.05(f).

FRCS does not discriminate on the basis of race, color, national origin, creed, sex, ethnicity, sexual orientation, mental or physical disability, age, ancestry, athletic performance, special need, proficiency in English language or a foreign language, or prior academic achievement when recruiting or admitting students.

Eligibility Criteria

Eligible students must be a resident of Massachusetts at the time of application and at the time of offer of admission.  Eligible applicants are divided into three categories by grade: siblings; in-district; and out-of-district; as further described in the Application and Lottery Process section within this policy.  Proof of residency is required, except in the case of homeless students.   Proof of residency includes the following: a parent or guardian’s valid MA driver’s license (or voter registration card) plus a current utility bill (or rent receipt).

The application process requires a single parent or guardian signature. The school does not require potential students or their families to attend interviews or informational meetings as a condition of enrollment but families are strongly advised to attend an open house, take a tour, or meet with FRCS staff before submitting an application. 

FRCS does not administer entrance examinations, however students are assessed after enrollment to determine specific learning gaps. Results of assessments are used for course and/or grade placements.

Eligibility for kindergarten enrollment requires a child be five years old by August 31st preceding the school year for which s/he is applying; Eligibility for grade 1 enrollment requires a child be six years old by August 31st preceding the school year for which s/he is applying. Grade two through twelve eligibility requires a student to have successfully completed the grade preceding the one in which a position is offered.  In the event that a position is offered, proof of current academic standing is required for placement.

Application and Lottery Process

Applications are available and accepted throughout the year. Deadlines for submission of applications for each lottery are publicized no later than one month before they occur. Applications received between the first business day of July and the Friday immediately preceding February school vacation are included in the March enrollment lottery.  Applications received following the February deadline and before the last business day in June are included in the July enrollment lottery.  Any information requested in the application, such as language spoken at home or race/ethnicity will not be used to discriminate. 

FRCS conducts two lotteries each year, (March/ July) publicizing the date, time, and location with reasonable notice at least one week before the lottery date. Both lotteries are conducted at the school, 131 Central Street, Foxborough, Massachusetts and are open to the public with a disinterested party drawing unique ID numbers randomly. (Each student who completes an application for a lottery receives a unique ID number upon submission of the application).  If the principal enrollment process fails to produce an adequate number of enrolled students, the lottery process may be repeated if a waiting list does not exist and the required lottery process is strictly followed, including public notification and deadlines. FRCS reserves the right to conduct additional lotteries as deemed necessary.

Annually, the school will determine the number of spaces available each year, by grade level. 

Siblings of students who already attend FRCS in the year of application have preference for admission over non-sibling applicants.  As per 603 CMR 1.00, the word “sibling” refers to persons who have a common parent, either biologically or legally through adoption. Enrollment priority is given to residents of the twenty (20) cities and towns in the FRCS region, hereafter also referred to as “in-district”:  Attleboro, Avon, Brockton, Canton, Easton, Foxborough, Mansfield, Medfield, Medway, Millis, Norfolk, North Attleboro, Norton, Norwood, Plainville, Sharon, Stoughton, Walpole, West Bridgewater, and Wrentham.

Eligible applicants are divided into three categories by grade: siblings; in-district; and out-of-district.  Each application is assigned a number within the appropriate category and grade. Numbers are drawn by grade and category and recorded in order, as drawn. All applicants not selected for a position in an enrollment lottery are placed on a waiting list in the order the numbers were selected, while also taking into account sibling and in region preference. The school keeps accurate records of waitlist information containing, the names, home addresses, telephone numbers, and grade levels of students who entered the lottery but did not gain admission. As positions become available at each grade level, offers are made in the order of priority preference.

If a space is available and enrolling the student would cause his or her sending district to exceed the “net school spending cap,” FRCS would extend the offer to the next student on the waitlist. The bypassed student retains their current waitlist standing. If the applicant is a sibling of a student currently enrolled at FRCS, the school may enroll the applicant and the Commonwealth of Massachusetts will pay the tuition to FRCS, subject to state appropriations.

Offer and Waitlist Process

Offers are extended via mail, email and phone alerts, for open positions through February 15th of each year. In order to accept a position, a family must complete the registration packet in full and return it to the school in person (as defined in the offer letter) within the seven (7) business day deadline or the offer will be considered declined and an offer for that position will be extended to the next student on the waitlist in that grade level.

When a position becomes available, the next available student on the waitlist for that grade will be offered admission until the vacant seat is filled or until there are no more students on the waitlist.

If a position is offered during the school year to a child on a waitlist, and a parent/guardian declines the offer based on reasons that the transition will be too disruptive to the child’s academic success, the parent/guardian may elect to remain on the waitlist for the following school year and the position will be offered to the next child on the waitlist.  A parent/guardian may elect this option only one time.  Failure to accept a subsequent offer of enrollment will result in removal from the waitlist.

Applicants on the waitlist not offered a position by February 15, advance to the next grade level at the end of each school year.  Students remain on the waitlist until (1) they accept an offer to enroll in the school; or (2) a parent/guardian requests removal from the waitlist.

Waitlist status can change if (1) a sibling of a child on the waitlist enrolls in the school; or (2) a family on the waitlist has a change of in district or out of district status.

Disclosure of Student Records

Except for the provisions of 603 CMR 23.07(4)(a) through 23.07(4)(h), no third party shall have access to information in or from a student record without the specific, informed written consent of the eligible student or the parent.   When granting consent, the eligible student or parent shall have the right to designate which parts of the student record shall be released to the third party.  A copy of such consent shall be retained by the eligible student or parent and a duplicate placed in the temporary record. A form is available for students and parents to consent or deny disclosure of student information to a third party. However, upon request, the school must provide the names and addresses of enrolled students to a third party mail house for mailings unless the parent requests that the school withhold their child’s information.

Withdrawals

Students may withdraw from FRCS at any time.  A student is considered withdrawn from FRCS, and a vacancy may be declared for a position, if (1) a student transfers to another school; (2) FRCS receives written notification from a parent/guardian of intent to remove a student or (3) FRCS receives a written request for records from another school.

To regain entry into FRCS, a student who withdraws, as described above, must reapply and participate in the enrollment lottery process.

Error Resolution Process

Lottery application errors are defined as unintentional administrative errors in the processing of an application that was submitted on time and completed accurately. The school will correct lottery application errors as follows:

  • If an enrollment lottery was held for the prospective student’s grade and category a new lottery will be held for that grade level:
    • A disinterested person will draw a unique ID number from all the numbers of applications in that grade level of the identified lottery.
    • The affected applicant will be assigned to the waitlist immediately following the number that was drawn.
    • If the assigned number qualifies the applicant for an open position, FRCS will offer a position to the applicant.

 

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